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Hospital Preparedness Program Weekly Update

Wednesday, September 13, 2017   (0 Comments)
Posted by: TCAA Staff
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Week of September 11, 2017




HHS Secretary Issues Limited Waiver of HIPAA Sanctions and Penalties for Florida, Puerto Rico, and U.S. Virgin Islands

The Secretary of HHS has declared a public health emergency in Florida, the Commonwealth of Puerto Rico, and the territory of the U.S. Virgin Islands, following the President’s declaration of disasters in those areas. Under these circumstances and in response to Hurricane Irma, the Secretary has issued a limited waiver of sanctions and penalties under the Health Insurance Portability and Accountability Act (HIPAA) for Florida, Puerto Rico, and U.S. Virgin Island hospitals. Severe disasters such as Hurricane Irma impose additional challenges on health care providers, and it is critical that health information continues to flow during a crisis. Read the Hurricane IRMA & HIPAA Bulletin: Limited Waiver of HIPAA Sanctions and Penalties During a Declared Emergency for more information.

ASPR TRACIE Zika Resources

As additional Zika cases continue to occur in the United States, please be reminded that ASPR TRACIE has developed and continues to update the Zika Resources At Your Fingertips document, which includes important planning considerations and links to relevant resources, guidance, and other source materials.


CDC September 11 Zika Topic of the Week is “Protect Your Future Family”

The CDC Zika Topic of the Week for September 11-15 is “Protect Your Future Family.” Please share or retweet messages posted on CDC social media channels to make this helpful information available to your followers. Readers can also download the Zika Topic of the Week widget for their websites in English and Spanish.




HPP Ebola Part B Year 2 End-of-Year Report Due September 14

The period covered by the report spans June 15, 2016, through June 14, 2017. Awardees should have received an Excel report template from the SHARPER box on July 28, 2017, to the awardee’s Points of Contact (POC). Those who have not received a report template should reach out to SHARPER at The progress report should only reflect the HPP Ebola Part B funding and activities. The progress report should be sent to SHARPER at no later than Thursday, September 14, 2017.




Health Sector Emergency Preparedness Course

In collaboration with the U.S. Department of Health and Human Services Office of the Assistant Secretary for Preparedness and Response’s Division of National Healthcare Preparedness Programs (NHPP), the Center for Domestic Preparedness (CDP) in the Federal Emergency Management Agency (FEMA) has developed a one-day, 8-hour Health Sector Emergency Preparedness Course. The course is designed to provide training to health care providers and suppliers in the achievement of the four core elements outlined in the September 2016 Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers Final Rule.

FEMA’s CDP proposes to provide this training in coordination with interested Health Care Coalitions (HCCs) that are willing to collaborate in the hosting of the one-day course. Host responsibilities would consist of providing a classroom or auditorium capable of seating the expected audience, supporting recruitment of an appropriate audience from the 17 identified providers and suppliers, and providing a point of contact to coordinate the class(es) with CDP. CDP will directly coordinate the class with the designated host point of contact, provide experienced instructors to conduct the class, and provide copies of all relevant course materials for each student. If interested in hosting an offering of the Health Sector Emergency Preparedness Course, please contact the FEMA Center for Domestic Preparedness Non-Resident Training Coordinator, Mr. Clay Calkins, at (256) 231-0128 or Please see the attached course syllabus for further information.

CMS Emergency Preparedness Online Training Course

The Centers for Medicare & Medicaid Services (CMS) have developed the new on-demand Emergency Preparedness Training Online Course. Learners may access it at their convenience 24 hours a day, 7 days a week, and 365 days a year. This course is required for all State Survey Agency (SA) and Regional Office (RO) surveyors and reviewers who conduct or review health and safety or LSC surveys for emergency preparedness requirements. Non-survey professionals and other SA or RO support staff responsible for ensuring compliance with regulations are also encouraged to take the course.

When you navigate to the Integrated Surveyor Training Website (ISTW), click on "I am a Provider." Next, click on the course catalog and search for the Emergency Preparedness course. You do not need a username and password when accessing the course through the provider link. If you need technical assistance, please contact the CMS ISTW Help Desk at 1-855-791-8900 or  

New Virtual Reality Trainings and Updated Radiation Preparedness Resources from National Library of Medicine

The National Library of Medicine (NLM) has developed virtual trainings to support disaster training needs of the health workforce, particularly in the management of patients with highly infectious diseases like Ebola. NLM uses computer gaming technologies as training platforms to implement collaborative Incident Command System (ICS) exercises, which allow participants to interact with each other through voice or text and to visualize the equipment and information tools representing disaster assets in real life. NLM’s goal is to develop resources and guidelines for organizations who may wish to try or implement a virtual training capability. One NLM-developed application allows two health care professionals to interactively practice the process of removing (“doffing”) personal protective equipment (PPE) following patient contact. This is the first in a series that will include such topics as contaminated waste management, laboratory sample management, x-ray procedures, and so on. Access the NLM’s Virtual Reality Disaster Health Preparedness Training Program’s resources here.

Additionally, the Radiation Emergency Medical Management (REMM) website, a joint ASPR and NLM project, has recently been updated. REMM provides guidance on the clinical diagnosis and treatment of mass-casualty radiological/nuclear events for health care providers. A new version of Mobile REMM was released in the App Store and Google Play Store in August 2017. Furthermore, new resources have been added to the REMM website, including an updated Template / Prototype for Adult Hospital Orders During a Radiation Incident and a new Template / Prototype for Pediatric Hospital Orders During a Radiation Incident

Register Now for the New Resources to Help Improve Health Care Coalition Preparedness Webinar

ASPR TRACIE is hosting a series of webinars for HCCs interested in improving their preparedness efforts, decision-making processes, and operational planning. This fifth webinar in the series will highlight new tools and templates aimed at helping HCCs in their preparedness efforts, developed in collaboration with ASPR's NHPP. This webinar will feature Melissa Harvey and Dr. John Hick discussing the development and potential uses of the first set of resources: the HCC Preparedness Plan Template, HCC Response Plan Template, HCC Pandemic Checklist, HCC Resource and Gap Analysis Tool, and Hospital Disaster Pharmacy Calculator. The webinar will take place Thursday, September 14, 2017, from 1:00-2:00 PM ET. See this flyer for additional information and link to register. Please note that this webinar will be limited to the first 1,000 registrants.

PERFORMS Team Offers Training in September on HPP and PHEP Program and Performance Measures

The Budget Period 5 (BP5) HPP performance report module and the PHEP performance measures module opened in PERFORMS on August 21. The PERFORMS team will present training sessions on the two modules on the following dates.

·        HPP Program Measures: Thursday, September 14, 2017, at 3:00 PM ET

·        PHEP Performance Measures: Thursday, September 14, 2017, at 2:00 PM ET

Participation information is the same for both sessions and is provided below.

·        Conference Phone Number: 8667245153

·        Participant Code: 75708931

·        Join the meeting at this link


Health Care Coalition Response Leadership Course Application Deadline: September 15, 2017

We encourage HCCs to apply to the final 2017 Health Care Coalition Response Leadership Course. 

The course is co-sponsored by ASPR’s NHPP and FEMA’s CDP and is delivered in residence at CDP in Anniston, Alabama. The target audiences for this course are hospital leaders, emergency medical service leaders, emergency management leaders, and public health agency leaders.

Course participation is free for non-federal attendees. Travel, lodging, and meals will be provided for non-federal participants who are registered through CDP for the course. (Note that there are rare exceptions to this.)

Please find attached and read carefully the 2018 Request for Coalitions to Participate in the Health Care Coalition Response Leadership Course form. It includes detailed information about the course, the new course dates with deadlines for submission of applications, the application process, an application form and submission instructions.

We hope you will consider applying. The first course in the series will occur during CDP Anniston training week 3:

·        Travel Monday, October 16, 2017; Class Tuesday, October 17, through Thursday, October 19; Return travel Friday, October 20.

·        Deadline for application submissions: COB Friday, September 15, 2017


CDC, FDA Hosts Webinar on Extending Expiration Dates of Stockpiled Doxycycline for Anthrax Preparedness

CDC’s Division of Strategic National Stockpile and the U.S. Food and Drug Administration (FDA) will host a webinar on Wednesday, September 20, 2017, from 1:00-2:00 PM ET, on an overview of FDA’s April 2017 draft guidance “Extending Expiration Dates of Doxycycline Tablets and Capsules in Strategic Stockpiles.” Panelists from FDA will discuss drug product expiry date extensions, background for issuing the draft guidance, specific doxycycline products for which the guidance applies and recommended protocol for testing, and the process for requesting and receiving an authorized extension from FDA.

The webinar is open to all federal, state, and local government public health and emergency response stakeholders, nongovernmental organizations, and laboratory representatives who have an interest in the process for extending the shelf life of stockpiled doxycycline for anthrax preparedness. To register for this webinar via CDC TRAIN, click here.

Interested participants must have a CDC TRAIN account, which is available here. To search and register for this webinar, enter the entire webinar title, “Extending Expiration Dates of Stockpiled Doxycycline for Anthrax Preparedness: Overview of FDA Guidance for Government Stockpilers,” or the course ID number: 1072608. Questions regarding the webinar or TRAIN registration should be directed to

NETEC Hosts Emerging Infectious Disease Preparedness Workshop

The National Ebola Training and Education Center (NETEC) will host two Emerging Infectious Disease Preparedness Workshops this fall. The first workshop will be held in Omaha, NE, from Tuesday, September 26, to Wednesday, September 27, 2017, with the second in Atlanta, GA, from Thursday, November 2, 2017, to Friday, November 3, 2017. Covering the same material, each event will provide health care providers and public health professionals with information and tools on managing and maintaining readiness for facilities that are responsible for assessing and treating patients with special pathogens.

Interested participants may register here for the September 26-27 workshop in Omaha, NE; registration closes on Friday, September 22, 2017, at 10:59 PM CT.

Interested participants may register here for the November 2-3 workshop in Atlanta, GA; registration closes on Friday, October 27, 2017, at 10:59 PM CT.

Please note that both workshops are limited to 120 participants. See this flyer for additional information about the workshops. For more information about NETEC, contact or visit NETEC’s website.

AHEPP Annual Conference 2017: Discounted Registration for ASPR HPP

The Association of Healthcare Emergency Preparedness Professionals (AHEPP) is hosting the AHEPP Annual 2017 conference from Wednesday, November 8, to Thursday, November 9, 2017, and pre-conference on Tuesday, November 7, 2017, at the Omni Mandalay Hotel in Dallas, Texas. AHEPP’s annual conference is an unparalleled training and networking opportunity for healthcare preparedness professionals, at every level in their careers.

AHEPP has partnered with ASPR HPP to offer a special discounted rate. Simply enter the discount code “AHEPP17” during registration before Saturday, September 30, 2017, and the ASPR HPP network will receive a $25 discount!

Don't miss out on this once-a-year opportunity to build new relationships with healthcare emergency preparedness experts from across the nation, earn continuing education credits, and learn about healthcare preparedness resources to help refine your planning efforts. Click here to register for the AHEPP 2017 Annual Conference and be sure to enter “AHEPP17” at checkout for a discount.

Additional Conference Information:

·        About AHEPP Annual

·        Conference Agenda

·        Continuing Education

·        Exhibit & Sponsor

·        Hotel & Travel

·        Presenters

·        Spread the Word – Media Kit

If you have any questions during the registration process, please do not hesitate to contact Kara Stephens at We hope to see you there!





Natural Disaster Resources

Natural disasters and their consequences (e.g., flooding, injuries experienced during clean up) can wreak havoc on healthcare facilities and the communities they serve. Check out our Natural Disasters Topic Collection for resources specific to earthquakes, hurricanes, floods, tornados, etc. Also see our Hurricane Resources at Your Fingertips, After the Flood: Mold-Specific Resources, Tips for Retaining and Caring for Staff after a Disaster, and other ASPR TRACIE Resources that may be helpful in preparing for hurricanes and other natural disasters. The Hurricane Harvey 2017 page on has additional resources and tips. 

Learn More About ASPR TRACIE

Each week, we’ll be featuring a new short tutorial we’ve developed to help our users navigate the ASPR TRACIE website. Did you know that there is one place that you can go to update your user profile, look at your saved favorite resources, and see your searches for the last 30 days? Check out this short tutorial on how to navigate the User Dashboard! More features of the Dashboard will be coming out over the next few months. 

CMS Technical Assistance Resources

In response to numerous technical assistance requests received by the Centers for Medicare & Medicaid Services (CMS) and ASPR TRACIE, CMS provided the following guidance for providers and suppliers that are unclear on whether the CMS Emergency Preparedness Rule applies to them:

  1. Review the 17 providers/suppliers affected – a list is available here.
  2. If a facility is still unclear on what provider/supplier type they are based on reviewing the list, it is recommended that they check with their facility CFO, CEO or management, or the financial billing departments for their CMS Certification Number (CCN).
  3. The CCN number identifies what provider or supplier type the facility is certified under by Medicare. The CCN for providers and suppliers paid under Part A has 6 digits. The first two codes are the State Codes, the following four codes are those reserved the provider type. For example, codes 0001-0879 are typically reserved for Short-term (General and Specialty) Hospitals. Facilities can refer to this guidance to search for the State Codes and applicable four code reserved designations for providers.
  4. Compare the CCN and identified provider/supplier type to the 17 provider/supplier type affected by the CMS Emergency Preparedness Rule list.

CMS released an advanced copy of the Emergency Preparedness Rule Interpretive Guidance. Because the individual regulations for each specific provider and supplier share a majority of standard provisions, CMS developed the "Appendix Z- Emergency Preparedness for All Provider and Certified Supplier Types Interpretive Guidance" to provide consistent guidance and survey procedures in a single document. Additional information can also be found here under the Downloads section.

The final rule was designed to establish consistent emergency preparedness requirements for health care providers participating in Medicare and Medicaid, increase patient safety during emergencies, and establish a more coordinated response to natural and man-made disasters. ASPR TRACIE has developed a dedicated CMS EP Rule landing page on our website and the newly updated ASPR TRACIE CMS EP Rule: Resources at Your Fingertips, which includes key planning considerations and links to relevant additional resources.

New: Additional emergency-related information, unrelated to the CMS EP Rule, is now available from CMS regarding 1135 Waivers.


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