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News & Press: Member Spotlight

HPP Weekly Update - October 23, 2018

Thursday, November 1, 2018   (0 Comments)
Posted by: TCAA Staff
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Week of October 22, 2018

Hospital Preparedness Program

HPP Weekly Update

Upcoming Important Dates

  • November 13: HPP Budget Period (BP) 1 End of Year (EOY) Performance Measures Due

This Week’s Updates

This Week’s Updates

Here’s what you need to know:

HPP Spotlight:

Grants Management

Trainings and Webinars

Other News and Resources


Around ASPR


HPP Spotlight: The Hospital Preparedness Program – Supporting Emergency Preparedness for The U.S. Health Care Delivery System

Healthy Nurses Healthy Nation, an American Nurses Association initiative, has highlighted HPP in its latest blog post. Click here to read more about HPP’s emergency preparedness and response efforts and the integral role that nurses play.


Rural and Frontier Health Care Coalitions: A Preparedness and Response Snapshot Fact Sheet Available

In the 15 years since HPP was established, health care coalitions (HCCs) around the country have played a vital role in preserving the health and safety of communities during emergencies. Rural and frontier HCCs are responsible for large, sparsely populated geographic areas. Because HCCs vary in their capabilities, the National Association of County and City Health Officials (NACCHO) conducted key informant interviews with rural and frontier HCCs from nine states to document the responsibilities, capabilities, and challenges of coalitions in these areas. NACCHO developed a fact sheet, Rural and Frontier Healthcare Coalitions: A Preparedness and Response Snapshot, to demonstrate key findings. The findings from these interviews may be used by HCC coordinators, funders, and other stakeholders to inform future HCC research, guidance, and investments. Click here to learn more.


Grants Management

Grants Management

ASPR provides HCC Member Data Entry Update for the EOY HPP BP1 Performance Measures (PM) Module

ASPR has been working with the PERFORMS team to identify alternative solutions for the data entry regarding the HCC members, which many awardees have deemed to be overly burdensome. While the PERFORMS team identified a way to upload verified spreadsheets of data into PERFORMS, this solution was costly and would not entirely eliminate the burden. Awardees would still have to associate each member with an HCC in PERFORMS after uploading the data, which would still mean “touching” thousands of data entries after compiling and uploading the spreadsheet. ASPR discussed this with a number of the Directors of Public Health Preparedness (DPHPs) last week to get their thoughts. The overwhelming response was that it was not worth it if they still had to associate HCCs with each uploaded entry. ASPR communicated this to all DPHPs during the HPP session at the ASTHO DPHP annual meeting. ASPR will use PERFORMS for the HCC data entry this year (not spreadsheets) and the report submission deadline remains November 13, 2018. If an awardee cannot meet the deadline for that specific part of the EOY PM report, please email the HPP mailbox ( November 9 indicating the percentage of HCC members that have already been entered. The percentage will help us determine the appropriate extension to permit. In the future, ASPR will look to use the Coalition Assessment Tool (CAT) for HCC member information so this can be an open tool for the HCCs to fill out throughout the year.

 Trainings and Webinars


National Incident Management System (NIMS) Alert 27-18: FEMA Announces Webinars about Updating the National Response Framework (NRF)

FEMA is holding webinars for stakeholders nationwide to discuss the agency’s efforts in updating the NRF to incorporate lessons learned from the unprecedented 2017 hurricane and wildfire season. First released in 2008, the NRF is a guide for how our nation responds to all types of disasters and emergencies. As part of FEMA’s renewed effort to build a national culture of preparedness, this update will include the following areas:

  • Additional emphasis on non-governmental capabilities to include the role of individuals and private sector/industry partners in responding to disasters;
  • A new Emergency Support Function to leverage existing coordination mechanisms between the government and infrastructure owners/operators; and
  • Focus on outcomes-based response through the prioritization of the rapid stabilization of life-saving and life sustaining Lifelines.
  • The updated NRF will continue to focus on the capabilities necessary to save lives, protect property and the environment, and meet basic human needs during disasters. The NRF will continue to be scalable, flexible and adaptable, using the core capabilities identified in the National Preparedness Goal.
  • FEMA is hosting a series of one-hour engagement webinars to describe the update and answer participants’ questions. These webinars are geared toward the whole community, including individuals and communities, the private and nonprofit sectors, faith-based organizations, and all governments (state, local, tribal, and territorial, as well as federal agencies).

Advance registration is required and on a first-come, first-served basis. To register, click on your preferred webinar session from the list below.

  • Wednesday, October 24, 10:00 AM ET. Register here.
  • Friday, October 26, 3:00 PM ET. Register here.

Other News and Resources

U.S. Health Security National Action Plan Now Available

On October 18, 2018, the U.S. Government released the U.S. Health Security National Action Plan: Strengthening Implementation of the International Health Regulations based on the 2016 Joint External Evaluation. The action plan contains hundreds of cross-sectoral activities to make the United States better prepared to prevent, detect, and respond to public health emergencies. The Office of the Assistant Secretary for Preparedness and Response (ASPR) in the U.S. Department of Health and Human Services (HHS) led the coordination of the plan’s development, working closely with the National Security Council (NSC) and more than 40 U.S. government departments and agencies to identify key activities and ensure long-term support for its implementation.


Core Capability Development Sheets Updated

FEMA recently released a new set of 48 Core Capability Development Sheets updated with standardized capability targets and newly released resource types.

First released in June 2017, each Core Capability Development Sheet provides the core capability definition and tasks, relevant trainings, example capability targets, typed resources, critical planning partners, validation techniques, and additional organizations that support the development of the specific core capability. Jurisdictions can use this information to improve their capabilities and close gaps identified in the Stakeholder Preparedness Review or other assessments.

The FEMA Core Capability Development Sheets are posted on the FEMA Technical Assistance Program website and on in the password-protected Unified Reporting Tool that state, local, tribal, and territorial jurisdictions use to develop their Threat and Hazard Identification and Risk Assessment.

Spread the word on your favorite social media platforms using #corecapability, and please send questions and feedback to


Request for Information (RFI): Requirements and Guidelines

As part of its ongoing stewardship, NIH is considering ways to enhance NIH-supported emergency medical care research conducted under “Exception from Informed Consent Requirements for Emergency Research” (EFIC;21 CFR 50.24) requirements andguidelines.NIH is using this RFI to help inform the development of good emergency medical care research practices under EFIC and policies and procedures.NIH invites comments from researchers, prehospital providers/emergency medical services personnel, patients and their family members, patient advocacy groups, health care providers, and others with an interest in emergency medical care research conducted under EFIC.


Hospital-Based Incident Command Systems: Real Experiences and Practical Applications

ASPR TRACIE is hosting a webinar on November 14, 2018 from 1:30 – 3:00 PM ET that will begin with an overview and history of hospital-based incident command systems, then feature speakers from three large health care organizations who have experienced a recent emergency and activated their hospital-based incident command systems. The speakers will provide a brief overview of the incident, describe how they implemented their incident command system, share lessons learned, and discuss how they have incorporated these lessons into their current systems and plans. Check out this flyer for additional information. Register here; space is limited.

ASPR TRACIE October Express

This new Express highlights a recently scheduled webinar, upcoming events, domain updates, and new ASPR TRACIE resources, specifically Major Earthquakes: Potential Public Health and Medical Implications and Medical Surge and the Role of Health Clinics.

Select ASPR TRACIE Technical Assistance Responses

The ASPR TRACIE Assistance Center provides personalized support and responses to requests for information and technical assistance (TA). ASPR TRACIE worked with CMS to answer the TA request summarized below. Please visit the ASPR TRACIE Select TA Responses page for additional responses related to the CMS EP Rule.

Request: Do community partners/ emergency management officials need to sign off on facility emergency operations plans?

Response: The CMS Emergency Preparedness Final Rule does not require state emergency officials to “approve” or sign off on the provider and suppliers emergency program. These facilities are required to demonstrate compliance upon survey and be able to demonstrate they have collaborated with local and state officials. Facilities are encouraged to ensure with their State Survey Agencies that there are no requirements under licensure which would require official state signatures. There are some states, such as Florida, in which this is a requirement under their licensure.

Resources from the Field

The National Academies of Sciences, Engineering, and Medicine’s Medical Product Shortages During Disastersdocument summarizes a conference held in 2017 in response to a shortage of intravenous saline solution (made worse during that year's hurricane season) where experts discussed predicting, preventing, and responding to drug shortages. This resource can be found in the ASPR TRACIE Pharmacy Topic Collection and the Select Materials on Drug Shortages and Scarce Resources page.

This Emergency Preparedness and Response: Model Policies and Procedures for State Long-Term Care Ombudsman Programs document from the Administration for Community Living can help state Long-Term Care Ombudsman programs develop policies and procedures regarding emergency preparedness. While Long-Term Care Ombudsman programs are not first responders, they can play an important role in emergency planning and response. These programs can resolve complaints, protect rights, and promote access to services for residents before, during, and after emergencies and disasters. This resource can be found in the ASPR TRACIE Long-Term Care Facilities Topic Collection.

Around ASPR

On Twitter

                 Follow ASPR @PHEgov!

  • Learn how a Florida hospital system collaborated w HHS Disaster Medical Assistance Teams after #HurricaneMichael devastated the Panhandle. Click here to learn more.
  • A few days ago, Dr. Fenster, a responder with the @HHSgov National Disaster Medical System, treated this patient for chainsaw-related injuries following #HurricaneMichael. As prescribed, the patient has returned to receive follow-up care and ensure his wound is healing properly. Click here to learn more.
  • Professionals from the National Disaster Medical System are the doctors, nurses, EMTs and other health professionals that we rely on every day. But when a disaster like #HurricaneMichael strikes, they may be called on to respond, helping protect health & #SaveLives. Click here to learn more.

 Note: ASPR provides the above sources of information for the convenience of the HPP community and is not responsible for the availability or content of the information or tools provided, nor does ASPR endorse, warrant or guarantee the products, services or information described or offered. It is the responsibility of the user to determine the usefulness and applicability of the information provided.

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